Impact management platform for NGOs · a product of Mahiti

Register once. See everything.

Convene is a self-configurable, open-source MIS that brings programmes, beneficiaries, field data and reporting into one place. Field teams keep working with no network, and the data stays in your own environment.

Open source, AGPL-3.0Offline-firstBuilt for DPDP complianceNo code to configure

Use Convene in your NGO

Why Convene

Connecting the work that creates impact.

Register once

Duplicate checking is built into registration, so each person has one ID across every theme and donor.

Work offline

Field staff capture data in regional languages on low-end Android phones, with or without a signal.

Track everything

Programmes, targets, budgets and indicators sit together in one place.

Report instantly

Donor-ready reports and dashboards generate from the data your team already entered.

Configure yourself

Set up forms, masters and roles in the admin, with no code and no wait for developers.

What's inside

Twelve modules, ready on day one.

Masters and geography
Roles and access
Beneficiary and household registry
Groups and federations
Form builder
Programme and activity tracking
Target vs achievement
Approval workflows
Reports
Dashboards
Offline Android app
Excel import

Built from real NGO experience

Shaped by ten MIS engagements, module by module.

Convene carries what Mahiti learned as a technology partner to NGOs of every size, from multi-state organisations to small community groups, across livelihoods, health, child rights, watershed and agriculture programmes. We reviewed ten real MIS engagements to decide what goes in each module.

Community in motion

Five people. A shared purpose. A stronger tomorrow.

People

NGO staff, field workers, developers, translators and funders each bring their own skills. Start wherever you are.

Find your way in →

Community

Meet in GitHub Discussions, monthly demo hours and community calls, where questions get answered in the open.

Join the community →

Shared purpose

The roadmap and big decisions are discussed in public, so priorities come from the NGOs using Convene and the people building it.

How we decide →

Collective impact

Every form template, translation and fix helps the next NGO go live faster and reach further.

Bring Convene to your NGO →

For NGOs and implementers

Move your programme out of registers.

Convene gives programme, M&E and field teams one shared record of who you serve, what you did and where. You keep ownership of the software and the data.

Book a 30-minute demo

The challenge

The problems every NGO already knows.

Scattered data

Excel sheets, Google Forms, paper registers and donor-specific tools, with no single source of truth.

No real visibility

No structured system shows what is happening across programmes and geographies.

Duplicate beneficiaries

Each theme or donor uses its own ID, so the same person is registered again and again.

Slow, backdated reporting

Monthly and quarterly reports compiled from registers are slow, error-prone and already out of date.

Connectivity breaks the field

Data collection stalls the moment a field team loses network coverage.

What a custom build won't give you

Four reasons NGOs choose Convene.

Your data, your servers

Self-hosted and built for DPDP compliance

Data stays in the NGO's own environment, with consent capture and audit trails built in.

Field-ready

Offline-first

Field staff keep working with zero connectivity. Data syncs safely when they are back online.

No code

Configure it yourself

Go live by configuring forms, masters and roles. Changing a survey mid-programme needs no developer.

Predictable cost

Under ₹4 per beneficiary a year

After setup, Mahiti's supported subscription costs under ₹4 per beneficiary a year, and the price holds as you scale.

Two ways to run Convene

Host it yourself, or let Mahiti support you.

The software is the same either way. The difference is who sets it up and who you call when something goes wrong.

Compared	Community edition	Mahiti subscription
Licence	AGPL-3.0, free to use and change	AGPL-3.0, the same code
Hosting	Your shared host (cPanel or Plesk) or your own server	Set up with you in the NGO's own environment
Data migration	Excel import module	Guided import of Excel, register and paper data
Training	Public docs, demo hours and community calls	User manual (PDF) and video-based training
Help	GitHub Discussions and the community	The team that built Convene
Cost	Your hosting costs	Under ₹4 per beneficiary a year after setup

Where Convene fits

Programmes Convene was shaped by.

Programme area	A first form to build	What it tracks
Health management	Home visit record	Visits, referrals and follow-ups per household
Case management	Case file	Assessments, services and approvals for each individual
Child rights	Child protection register	Children, risks, interventions and outcomes by village
Livelihoods	Self-help group and federation register	Groups, members, savings and enterprise support
Agriculture and watershed	Farmer and plot register	Households, plots, structures and yields by micro-watershed

Let's get you live

Four steps to a pilot.

Book a 30-minute live demo
See Convene with data that looks like yours.
Walk through your current reporting
We map your registers, forms and donor reports to Convene's modules together.
Pick a pilot starting point
Start with health management or case management, the two most common entry points.
Check eligibility for rapid go-live
Programmes with a clear starting point can be live in 24–48 hours.

Book your demo

Beneficiary data

Personal data needs care at every step.

Convene stores names, locations and sometimes health details of the people you serve. Host it where you control access, collect only what your programme needs, and use the built-in consent capture and audit trails to meet the Digital Personal Data Protection Act.

For developers

Write code that reaches a field worker in Koppal.

Convene is a monorepo: a Laravel API, a React web admin and a React Native app sharing types and form schemas. Your first pull request can land in an afternoon.

Find a good first issue Open the repository

Architecture

How the pieces connect.

Mobile appReact Native 0.86. Offline storage and sync for field staff.apps/mobile

Web adminReact 19, Vite, TypeScript. Forms, records and reports.apps/web

APILaravel 12, PHP 8.2+, Sanctum auth, MySQL or MariaDB.apps/api

Shared packagesshared-types for TypeScript types, widget-schema for the form widgets both apps render, and ui-tokens for theming and NGO branding.

Quick start

Running locally in four commands.

You need Node.js 22.11+, PHP 8.2+ with Composer, and MySQL or MariaDB. Android Studio or Xcode only if you work on the mobile app.

API

npm install
cd apps/api
composer setup   # set DB credentials in .env first
composer dev

Web and mobile

npm run web:dev
npm run mobile:start
npm run android --workspace apps/mobile
npm run ios --workspace apps/mobile

Before you open a pull request

cd apps/api && composer test
npm run web:lint
npm run mobile:lint

Contribution workflow

From issue to merged.

Pick or open an issue
Comment that you are taking it. For a larger change, start a discussion first so maintainers can help shape it.
Branch from main
Fork the repository and create a branch named for the change, such as fix/sync-retry.
Sign off every commit
Use git commit -s to confirm you have the right to contribute the code. You keep the copyright in your work.
Open a pull request
Describe what changed and how you tested it. CI runs the tests and linters.
Review and merge
A maintainer reviews it, usually within three working days. One approval and passing checks are enough to merge.

api

Laravel and PHP

Endpoints, sync logic, queue modes for shared hosting.

Open API issues →

web

React and TypeScript

Form builder, dashboards and admin screens.

Open web issues →

mobile

React Native

Offline storage, sync and performance on low-end Android.

Open mobile issues →

Documentation

Guides for every role.

The docs live in the repository and change in the same pull request as the code. Guides marked "planned" are open for anyone to write.

All guides

Available

Install and set up

Requirements, local setup, configuration variables, tests and linting.

Read the README →

Available

Shared hosting

Deploy Convene on cPanel or Plesk without a dedicated server.

Read the guide →

Available

Governance

Who runs Convene, how decisions are made, and how that will grow with the community.

Read governance →

Planned

Form builder guide

Question types, skip logic, validation and publishing a form to the mobile app.

With subscription

User manual and video training

A full PDF manual and video-based training come with every Mahiti subscription. Public versions are planned for the community.

Planned

Admin guide

Users and roles, geography setup, programmes and projects, exports.

Planned

Field worker guide

Installing the app, collecting offline, syncing, and fixing a failed sync. In English and Indian languages.

Planned

VM deployment

Running Convene with S3 storage and queue workers on your own server.

Planned

API reference

Authentication with Sanctum, endpoints and sync payloads.

Planned

Migrating your data

Preparing Excel sheets and registers for the import templates, and checking for duplicates.

Planned

DPDP compliance guide

Using consent capture, audit trails and access roles to meet the Digital Personal Data Protection Act.

Want to write one of these? See how to contribute docs →

Community

Where Convene people meet.

Questions, ideas and decisions happen in the open, so the answer to your question helps the next NGO too.

Ways to connect

Open

GitHub Discussions

Questions, ideas, proposals and deployment stories, for people on GitHub.

Join the discussion →

Open

Say hello

Not on GitHub? Send us a message and a person from the Convene team will reply.

Write to us →

Coming soon

WhatsApp channel

Release news, call invites and field tips for NGO teams.

Coming soon

Chat

A real-time space for contributors to pair and ask quick questions.

Regular events

Small, hands-on and monthly.

Dates are posted in GitHub Discussions. To get an invite by email, ask us here.

Event	Who it's for	Format	How often
Demo hour	NGOs exploring Convene	45 minutes online, English and Hindi	Monthly
Bring your form clinic	M&E and programme staff	2 hours, online or in person	Monthly
Community call	Everyone	Roadmap, releases, open questions. Recorded.	Monthly
Field app training	Frontline staff	Hands-on with the offline app	On request
Adopter show-and-tell	NGOs and funders	Pilot NGOs present their setup	Quarterly

Governance

Light rules that grow with the community.

Mahiti looks after Convene today. As more people contribute, decisions will be shared more widely.

Decided in public

Everyday changes happen in pull requests. Bigger changes start as a discussion so anyone can comment first.

Open to anyone

Contributors who help regularly are invited to become maintainers, whichever organisation they come from.

Reviewed every year

We review the rules in public once a year, and share more decisions as maintainers from outside Mahiti join.

Read the governance document →

Showcase

The first NGOs running Convene will be listed here.

Running a pilot? Tell us about it and we will feature your story.

Code of conduct

Everyone is welcome.

We follow the Contributor Covenant. Report a concern confidentially through our contact form. Only the conduct response team reads these reports.

Report a concern →

Get involved

Every contribution counts, code or otherwise.

Field staff, translators, M&E officers and students all make Convene better. Every kind of help is credited in the repository.

Translate

Put Convene in the language of the field.

Help translate the mobile app and field worker guide.

ಕನ್ನಡहिन्दीதமிழ்తెలుగుमराठीবাংলাമലയാളംગુજરાતીਪੰਜਾਬੀଓଡ଼ିଆ

Share a form template

Turn a form your NGO built into a template others can import and adapt.

Test on real phones

Try the app on a low-end Android handset in a low-signal area and report what breaks.

Write a guide

Pick a planned guide from the docs page, or improve an existing one.

See planned guides →

Send field feedback

Tell us where staff get stuck. No GitHub account needed.

Send feedback →

Host a clinic

Run a "bring your form" clinic for NGOs in your network, with materials from us.

Fix a bug

Start with an issue labelled "good first issue".

Developer guide →

Roles

From first contribution to maintainer.

Contributor

Anyone who reports a bug, answers a question, translates, writes docs, tests or sends code. No permission needed.

Maintainer

Reviews and merges changes, triages issues and plans releases. Contributors who help regularly and well are invited to join.

Not sure where to start?

Tell us a little about yourself and what you enjoy doing. We will reply with a first task that suits you.

Say hello

Write to the Convene team.

No GitHub account needed. Tell us who you are and what you need, and a person from the team will reply by email, usually within two working days.

Book a 30-minute demo for your NGO
Join a "bring your form" clinic or the pilot cohort
Offer to translate, test or write a guide
Ask a question, or just say hello

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Register once. See everything.

Connecting the work that creates impact.

Register once

Work offline

Track everything

Report instantly

Configure yourself

Twelve modules, ready on day one.

Shaped by ten MIS engagements, module by module.

Five people. A shared purpose. A stronger tomorrow.

Move your programme out of registers.

The problems every NGO already knows.

Scattered data

No real visibility

Duplicate beneficiaries

Slow, backdated reporting

Connectivity breaks the field

Four reasons NGOs choose Convene.

Self-hosted and built for DPDP compliance

Offline-first

Configure it yourself

Under ₹4 per beneficiary a year

Host it yourself, or let Mahiti support you.

Programmes Convene was shaped by.

Four steps to a pilot.

Book a 30-minute live demo

Walk through your current reporting

Pick a pilot starting point

Check eligibility for rapid go-live

Personal data needs care at every step.

Write code that reaches a field worker in Koppal.

How the pieces connect.

Running locally in four commands.

From issue to merged.

Pick or open an issue

Branch from main

Sign off every commit

Open a pull request

Review and merge

Laravel and PHP

React and TypeScript

React Native

Guides for every role.

All guides

Install and set up

Shared hosting

Governance

Form builder guide

User manual and video training

Admin guide

Field worker guide

VM deployment

API reference

Migrating your data

DPDP compliance guide

Where Convene people meet.

Ways to connect

GitHub Discussions

Say hello

WhatsApp channel

Chat

Small, hands-on and monthly.

Light rules that grow with the community.

Decided in public

Open to anyone

Reviewed every year

The first NGOs running Convene will be listed here.

Everyone is welcome.

Every contribution counts, code or otherwise.

Put Convene in the language of the field.

Share a form template

Test on real phones

Write a guide

Send field feedback

Host a clinic

Fix a bug

From first contribution to maintainer.

Contributor

Maintainer

Not sure where to start?